Volunteering at Stevenage Swimming Club

This information is intended to help parents and swimmers to understand how Stevenage Swimming Club is run and to encourage you to offer your help. The committee is expecting at least one member from each family to volunteer sometime over the coming year. Support / guidance will be given.

Training, planning of training sessions, team selection etc is the responsibility of our head coach and their team.

The rest of Stevenage Swimming Club is run by a team of volunteers. This team works throughout the year to ensure the club is financially secure, run to ASA standards (Swim 21), and that our swimmers can take part in both team and individual events.

The committee

  • Chairman
  • Vice Chairman
  • Treasurer
  • Secretary
  • Membership Secretary
  • Communication officer
  • Workforce Co-ordinator
  • Sponsorship and fundraising
  • Swim 21
  • Welfare Officer
  • Medal and Social Secretary

Other volunteers

  • Open Meet Co-ordinator –  contact person for open meets
  • In house gala co-ordinator – Turtles, Tom Moore Gala, Club Champs, SSC Open Meet
  • Recorder of swimmers’ times – updates each swimmer’s times and club records
  • Swimshop – supplies team clothing and other swimming equipment
  • Team gala hosting secretary (see below for more information)


As a club we need to provide officials for team galas, open meets and in-house galas. There are varying levels of officials:


Position Min age Training Role Club requirements
TIMEKEEPER (TK) 14 years + One hour theory and one hour practical poolside held at the pool. To  record swimmers time One TK needed for each team attending Peanuts, Herts Major and all other team galas. In house galas – minimum of 6
CHIEF TIMEKEEPER 14 years + As above To assist the Referee in collecting times from the timekeepers In house galas – minimum of 2 Team galas when we are hosting – minimum of 2
JUDGE LEVEL 1 (J1) 15 years + 2 theory sessions held by Herts ASA (usually at Stevenage). Mentoring at galas To inspect the start, turn and finish of races. One J1 for each for team attending Peanuts, Herts Major, Arena League and all other team galas. In house galas – minimum of 6
JUDGE LEVEL 2 (J2)   16 years + As above As above Inspect stoke, place at finish of races One J2 for Arena league In house galas – minimum of 2

All the training is free of charge and there is an excellent support network for officials within Hertfordshire. There are also lots of benefits from being on poolside – no entry fee to pay, time flies by (especially for all day galas), food and drink provided  and it is a lot cooler than sitting in the gallery!
If you are interested look out for course details on the notice board or speak to the workforce co-ordinator.



Each year we take part in 3 team galas. These consist of a series of 3 galas usually held four weeks apart. Arena league is Oct/ Dec; Herts Major Jan/March and Peanuts April/June. At least twice a year we have to ‘host’ a round for one of these competitions.
As a hosting team you are responsible for the running of the gala in conjunction with the referee. The gala secretary co-ordinates the event. Volunteers are required to take entry fees, serve drinks, marshal, announce the races etc.
When we are hosting a gala a notice will go up on the board. So, if your child is swimming please offer your help.